Coaches and buses for events across Italy
Shuttles, group transfers and coordinated fleets for conferences, trade fairs, corporate and sports events. One point of contact for your event's mobility.
BusEventi is the brand of the buseventi.it website, dedicated to coaches, buses and shuttles with driver for B2B events. It is not a scheduled service or a ticket seller.
Services
What we plan and which problem each one solves.
Coach and bus hire with driver
The right vehicle for large groups, main routes and long-distance transfers, with driver.
Hotel-to-venue shuttles
Rotating links between accommodation and the event venue, with a frequency calibrated to peaks.
Airport and station transfers
Group arrivals tied to real flights and trains, with luggage and connections handled.
Multi-leg and multi-city
Programmes with several stops or days, planned as one sequence instead of separate bookings.
Coordination and on-site staff
Dispatching and on-the-ground staff on request, sized in the proposal according to the complexity of the event.
Who we work for
Companies
Conventions, roadshows, corporate events and incentives that need group mobility.
Event agencies
A transport supplier that fits into the overall proposal to the end client.
DMCs and PCOs
Transport for programmes across several destinations, with one point of contact.
Organisers
Conferences, trade fairs and sports events with concentrated flows of people.
Destinations in Italy
Thirteen pages, each with the logistics of its own territory.
- RomeCongresses, delegations and spread-out hotels: pick-ups from several points and shuttles to a single venue.
- MilanTrade fairs, corporate and fashion events: hotel-to-fair shifts and returns after company dinners.
- Florence and TuscanyA city conference and a villa dinner: two different transport logics in one programme.
- BolognaTrade fairs and conventions: multi-hotel shuttles on shifts and a base for Emilia.
- ImolaCorporate hospitality, teams and delegations: multi-day service between hotels and the circuit.
- MonzaMotorsport and hospitality with hotels in the Milan area: staggered departures and meeting points.
- MaranelloAutomotive incentives and multi-stop programmes in the Emilian Motor Valley.
- MugelloCircuit events and transfers from Tuscany: separate arrivals and checked routes.
- VeniceConferences and incentives: the coach covers the mainland, the historic centre needs another approach.
- TurinA city convention and a regional outing: two different services with different time windows.
- Naples and CampaniaA conference in Naples and dinner elsewhere: road access decides which vehicle can be used.
- PugliaIncentives, conferences and masserie: arrivals at different hubs and venues checked one by one.
- SicilyMulti-stop programmes on a large island: east and west are planned separately.
How we work
From brief to service, in five steps.
Brief
You send the event, dates, hotels, arrival points and passenger numbers. Even if incomplete.
Logistics analysis
We check routes, access, luggage and times, and flag critical points.
Proposal
You receive a plan of legs, vehicles and conditions. Availability and prices are confirmed here.
Planning
We define times, pick-up points, contacts and changes.
Service
Vehicles operate according to the agreed plan, with one point of contact.
A quote request is not a booking or a payment.
Fleet and vehicles
The vehicles belong to BusEventi's partner companies. Three vehicle sizes and how we use them. Equipment (Wi-Fi, sockets, toilet, microphone, air conditioning, lift, luggage space) is confirmed for the assigned vehicle in the proposal.
Minibus, 19 seats
Use: Small and medium groups, last stretches to venues with narrower access, pick-ups from hotels with limited space.
Limits: Fewer seats per vehicle: larger groups need more vehicles or more passes.
Passengers: With luggage, up to 12. Without luggage, up to 18.
Bus, 30 seats
Use: Medium groups, hotel-to-venue shuttles over short and medium distances, transfers where a large coach is too bulky.
Limits: Access to historic centres and narrow roads is checked case by case for the assigned vehicle.
Passengers: With luggage, up to 22. Without luggage, up to 28.
Bus, 50 seats
Use: Main routes, large groups, airport and station transfers, long legs between cities.
Limits: Not suited to narrow roads, historic centres or venues with limited manoeuvring space. Access is checked case by case.
Passengers: With luggage, up to 45. Without luggage, up to 49.
Generic capacities: they depend on the individual vehicle and are confirmed for the assigned vehicle in the proposal.
Interiors
Minibus · side door and step 
Minibus · aisle with curtains 
Minibus · interior, leather seats 
Minibus · rear row and aisle
Photos from the field
Partner companies' vehicles in service and parked, in some of the cities covered.
Rome · Colosseum · mid-size bus 
Rome EUR · Palazzo dei Congressi · 2 minibuses 
Rome EUR · La Nuvola · coaches · congress, 2023 
Car park · 13 minibuses seen from above 
Terrace over the city · minibuses and vans · sunset 
Yard · coaches and minibuses in a row
Photos of vehicles belonging to BusEventi's partner companies. The vehicle assigned to a service may differ from the one pictured.
Why BusEventi
One point of contact
Times, vehicles and changes go through a single contact.
A plan of legs
The service is built on the event programme, not on a single time.
Vehicle sizing
Number and type of vehicles depend on passengers, luggage, route and frequency.
Departure management
Staggered departures, rotations and meeting points are defined before the event.
A rotation plan, read like a timetable
A shuttle is not a single trip, it is a timetable. Below is a made-up example: two shuttles collect from three hotels in the morning, and in the evening the returns leave at different times.
| Time | Shuttle | Stop |
|---|---|---|
| Morning, to the venue | ||
| 07:30 | N1 | Hotel A · departure |
| 07:45 | N1 | Hotel B |
| 07:50 | N2 | Hotel A · departure |
| 08:00 | N1 | Hotel C |
| 08:05 | N2 | Hotel B |
| 08:20 | N1 | Event venue · arrival |
| 08:20 | N2 | Hotel C |
| 08:40 | N2 | Event venue · arrival |
| Evening, staggered returns | ||
| 17:30 | N1 | Venue, then Hotel A, B, C · departure |
| 19:00 | N2 | Venue, then Hotel A, B, C · departure |
| 22:30 | N1 | Venue, then Hotel A, B, C · departure |
Illustrative example. Times, hotels and number of shuttles are made up and only show the format. A real plan starts from your hotels, flights and event programme.
Planning examples
These are illustrative scenarios to explain how we think, not managed cases.
Example · Rome
A congress with three hotels
A congress hosts 200 delegates across three hotels. A rotating shuttle serves the three pick-up points in the morning window and repeats the loop on the way back. The number of vehicles depends on passengers, luggage and distances, and is set in the proposal. This is an illustrative example, not a managed case.
Learn moreExample · Milan
A three-day trade fair
A company brings 120 guests to a fair for three days. A shuttle runs two morning loops from the hotels to the exhibition district, one in the afternoon, and brings everyone back after the company dinner. The timetable and vehicle count are set in the proposal. This is an illustrative example, not a managed case.
Learn moreExample · Florence and Tuscany
A conference plus an out-of-town dinner
A group attends a conference in the city during the day and dines at a villa outside Florence. A touring coach covers the city leg and the route towards the area, and a minibus takes over for the last stretch if the road does not admit large vehicles. This is an illustrative example, not a managed case.
Learn more
Frequently asked questions
Do you work with companies and event agencies?
Yes. BusEventi works with companies, event agencies, DMCs, PCOs and organisers of conferences, trade fairs, incentives and sports events. The service is B2B and fits into the overall event proposal.
Can you serve several hotels with several coaches?
Yes. We plan several pick-ups that converge on the event venue, with the number of vehicles sized on passengers, luggage and distances. State hotels and times in the brief.
What is the difference between a rotating shuttle and a round trip?
A single round trip takes one group from A to B and back once. A rotating shuttle repeats the route continuously for several groups across the day and needs more passes.
What is the difference between attendees and passengers?
Attendees are everyone at the event. Passengers are those who actually use the transport. Vehicles are sized on passengers, together with luggage.
Can accessibility needs be handled?
Yes, as operational compatibility of the vehicle and service, for example the need for a lift. No diagnoses are needed: in the form state only what is required. Availability is confirmed for the assigned vehicle.
Do you cover airports and event venues?
Yes, group transfers from airports and stations and shuttles to event venues are part of the service. Drop-off, pick-up and parking points are checked for the date and never assumed.
Is on-site staff included?
Not automatically. Dispatching and on-the-ground staff are services to be sized in the proposal according to the complexity of the event.
What data do I need to get a quote?
Destination, event type, dates, number of passengers, legs and services requested. An incomplete brief is fine: missing details are clarified in the proposal.
What happens if times change?
Changes are handled with the point of contact according to the conditions in the proposal. Flag any times that are still uncertain in the brief.
Are permits and parking included?
They are to be defined in the proposal, for the specific date and place. We do not guarantee access, reserved parking or privileged entry before checking them.
Does transport for sports events include tickets or hospitality?
No. Transport is separate from tickets, hospitality, passes and VIP access, which depend on the organiser or other suppliers.
Send us your brief
Event, dates and starting points are enough. Missing details are clarified in the proposal.